HMIS/Comparable Database Data Quality Officer Agreement

YesNo

From the Dallas & Collin County CoC Data Systems Operating Policies and Procedures:

Each Partner Agency must designate at least one staff member to serve as the HMIS/Comparable Database Data Quality Officer. The Data Quality Officer serves as the agency’s primary point of contact for data quality, accuracy, completeness, and reporting within the Dallas & Collin County CoC Data Systems. The Data Quality Officer is responsible for monitoring and supporting these functions across the agency’s HMIS/Comparable Database projects.

Please select your organization:

The designated Data Quality Officer for:*

Agency Name

Selected Organization*

Name*

First NameLast Name

Job Title *

Phone Number*

Work number is preferredFormat: (000) 000-0000.

Email*

This must be an agency email address. username@agency.org

Comments

If the DQO will only manage one project at the agency, provide the project name.

Initial Here* Serve as the primary liaison between the Collaborative Housing Organization (CHO) and CoC Data Systems Leads on matters related to data quality, reporting, and system use.
Initial Here* Serve as the CoC subject matter expert for CHO data quality standards and reporting requirements.
Initial Here* Support end users with system navigation, data entry standards, and data quality improvement efforts.
Initial Here* Ensure all end users complete required training before accessing the database and for any system or data standard updates.
Initial Here* Maintain the accuracy, completeness, and timeliness of client data, user data, and CHO information in accordance with the All Neighbors CoC Data Quality Management Plan.
Initial Here* Monitor and enforce compliance with ethical data collection, entry, and retrieval practices in accordance with HUD HMIS Standards or HMIS Comparable Database Manual, and all applicable HMIS Policies and Procedures.
Initial Here* Communicate updates on project funding, status, and bed/unit inventory, and ensure project profiles are completed as required to the appropriate Data System Lead(s).
Initial Here* Serve as the designated authority for submitting all HMIS New User Requests and guiding new users through the process to gain system access.
Initial Here* Verify, in coordination with the agency’s HMIS/Comparable Security Officer (SO), that each user’s computer system meets all required security standards (including firewall configuration, virus protection, full system scan, and approved web browser).
Initial Here* Ensure agency users log in at least once per month by monitoring user activity and account access. Accounts inactive for 60 days will be locked; 90 days of inactivity requires refresher training, and 6 months or more of inactivity requires full New User Training.
Initial Here* Immediately notify the appropriate Data System Lead(s) when an end user is no longer with the agency, including the systems from which access should be removed.
Initial Here* Serve as the primary point of contact for CoC reporting, including HIC and PIT activities, including coordination, data entry, validation, submission, and related CoC Data Systems communications.
Initial Here* Submit and participate in required Quarterly Data Quality Reviews.
Initial Here* Ensure adherence to the Data Quality Management Plan.

Taking the place of previous DQOI'm another DQO, not replacing anyoneNew agency, first DQO

Who are you taking the place of?*

Yes

Data Quality Officer Signature*

Date*

HMIS/Comparable Database Data Quality Officer Agreement

Agency Data Quality Officer Contact Information

The Data Quality Officer will: