HMIS/Comparable Database Security Officer Agreement

HMIS/Comparable Database Security Officer Agreement
From the Dallas & Collin County CoC Data Systems Operating Policies and Procedures:

Each Partner Agency must designate a HMIS/Comparable Database Security Officer. The Security Officer serves as the agency’s primary point of contact for system security, privacy, and ethics within the Dallas & Collin County CoC Data Systems. The Security Officer is responsible for monitoring and supporting these functions across the agency’s HMIS/Comparable Database projects.
YesNo
Please select your organization:
The designated Security Officer for:
Agency Name
Selected Organization *
Organization Not Listed
Agency Security Officer Contact Information
Name*

First NameLast Name
Job Title *
Email*
This must be an agency email address. username@agency.org
Phone Number*
Work numbers preferredFormat: (000) 000-0000.
Comments
The Security Officer will:
Initial Here* Serve as the primary liaison between the Partner Agency and CoC Data Systems administrators on matters related to privacy, security, ethics, and system access.
Initial Here* Ensure and monitor the technical security of the agency’s access to the CoC Data Systems, including internet connectivity, firewall protection on all networks, anti-virus software, and weekly system scans, either directly or with the assistance of a technical professional.
Initial Here* Verify that each end user’s workstation meets all required system security standards (including firewall, antivirus protection, current system scan, and approved web browser).
Initial Here* Ensure all end users complete required privacy, security, and ethics training prior to and during system access.
Initial Here* Monitor and enforce compliance with client privacy notices, including ensuring the Privacy Notice is posted and visible to all clients.
Initial Here* Monitor agency compliance with data security standards and approved methods for electronically transmitting client Personal Protected Information (PPI) as detailed in the Housing Forward Privacy, Security, and Ethics training.
Initial Here* Report suspected or confirmed security incidents, data breaches, or unauthorized access to the Data Management and Reporting Team in accordance with established security policies.
Initial Here* Receive and disseminate security-related communications from the Data Management and Reporting Team to appropriate agency staff.
Initial Here* Monitor and enforce compliance with ethical data collection, entry, and retrieval practices.
Initial Here* Serve as the agency’s primary point of contact for HMIS on-site monitoring reviews, coordinating scheduling, ensuring required documentation is available, and facilitating any corrective actions identified during the review.
Taking the place of previous SOI'm another SO, not replacing anyoneNew agency, first SO
Who are you taking the place of?*
Security Officer Signature*

Clear
Date*

MonthDayYear
Should be Empty:

HMIS/Comparable Database Security Officer Agreement

Agency Security Officer Contact Information

The Security Officer will: