• HMIS/Comparable Database Project Profile

    HMIS/Comparable Database Project Profile

    All HMIS-participating and non-HMIS-participating organizations must review and update their profiles at least annually. A separate profile is required for each project.

  • Victim Service Providers (VSPs) are prohibited under the Violence Against Women Act (VAWA) from entering survivor information into HMIS. Instead, HUD requires VSPs to use a comparable database, defined as a relational database that meets all HMIS Data Standards and the minimum HMIS privacy and security requirements, including HUD’s most current reporting standards and comma-separated value (CSV) format specifications.

    If you are unsure whether a program should use HMIS or a comparable database, click here to access a tool that will help you determine the appropriate option.

    If more assistance is needed please send an email the Housing Forward Help Desk: help@housingforward.on.spiceworks.com

  • Agency Information

  • Format: (000) 000-0000.

  • Executive Director or CEO Information

  • Format: (000) 000-0000.

  • Site Location(s)

    Please list all locations where HMIS Data is collected
  • Is there more than one location where HMIS data is collected?*

  • HMIS Participation Status

  • Both HMIS Participating and Comparable Database Participating mean that a project collects all required client information in accordance with funder requirements and local Continuum of Care (CoC) policies and procedures. The difference is the system used to collect and maintain that information.

    HMIS Participating: The project records client information in the CoC's designated HMIS. The project may enter the information directly into HMIS or collect it in another system and submit it to HMIS at least once a year. Any annual submission must include all required client data collected by the project for the entire year.
    Comparable Database Participating: The project follows the same data collection and reporting requirements but uses a comparable database instead of HMIS. This option is for eligible victim service providers (VSPs) that use a separate database to protect client information.
    Following HMIS Rules: Projects that participate in HMIS must follow the policies and procedures established for that system. This applies whether they enter client information directly into HMIS or submit information from another database.

  • Project Information

  • New or Updating Existing Profile?*

  • Homeless Categories Served

    Select eligible categories that your projects accepts based on funding source

  • You may accept more than one type of category*
  • Project Operating Start Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Project Operating End Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • Affiliated with a residential project*
  • 1st Grant Start Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • 1st Grant End Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • 2nd Grant Start Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • 2nd Grant End Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • 3rd Grant Start Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • 3rd Grant End Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • Additional Funding Source?*
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  • OR

  • Bed and Unit Inventory

    Units = Households, Apartments, Houses etc. Units should always be smaller than or equal to number of beds. Chronically Homeless dedicated beds should be dedicated to all family members of a chronically homeless head of household.
  • Image field 36
  • Inventory Start Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Inventory End Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • Additional Household Type?*
  • Inventory Start Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Inventory End Date
     - -
    2 digit month, 2 digit day, 4 digit year

  • Youth and Non-Youth beds detected!

    Youth Bed Inventory: The number of beds that are dedicated to house youth experiencing homelessness, including parenting youth and unaccompanied youth and their household members (if applicable) for households with at least one adult and one child and households without children (all inventory reported for households with only children are assumed to be youth beds). This category should be used for any beds that are dedicated to youth without regard for their chronic homeless or veteran status.

  • Coordinated Entry

  • The Coordinated Access System (CAS) connects people to homeless services through All Neighbor Access Points, including Emergency Shelters, Street Outreach, and the Homeless Crisis Line. Standardized intake processes ensure individuals and families are assessed consistently, while available resources are prioritized for those with the greatest needs and barriers to exiting homelessness independently. Households are then matched and referred to appropriate housing resources based on their strengths, needs, and preferences, with CAS serving as the centralized referral system for Rapid Rehousing, Permanent Supportive Housing, and Emergency Housing Vouchers.

    If you’re unsure whether your project is eligible to receive referrals through CAS, click here for more information.

  • CAS Program Eligibility

    To be eligible to receive referrals through CAS, projects must provide Rapid Rehousing or Permanent Supportive Housing services. Please use this section to provide your project’s eligibility requirements and the designated referral contact for the CAS housing program.
  • Project Receives CE Referrals

  • CAS Referral Contact

    This person must be a user of HMIS and will receive system notification when a CAS Administrator has made a referral to the housing provider's program. The system will only allow one point of contact for each program.

  • Format: (000) 000-0000.
  • Select all the areas the household is required to have ties to:
    Rows

  • Coordinated Entry Participation Status

    To be completed by CAS Admins
  • CE Participation Status Start Date
     - -
    2 digit month, 2 digit day, 4 digit year

  • Comments

  • Acknowledgement

    By signing below, I certify that all information is true and correct to the best of my knowledge.

  • Be sure to print a copy for your records before clicking the Submit button.

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